Changes to health plan elections can only be made in accordance with Section 125 of the Internal Revenue Code (IRC) rules and the written cafeteria plan document. Under this rule, changes to health insurance coverage after the Open Enrollment period can only be made if/when an employee experiences an IRS approved qualifying event that affects eligibility for coverage in accordance with the cafeteria plan. These qualifying events are most commonly referred to as a “change in status” and include, but are not limited to:
- Divorce or separation
- Death of a spouse or other dependent
- Birth or adoption of a child
- Change in child dependent status
- Change in spouse benefits or employment
Note: Any changes in elections must be made within 30 days of the qualifying event and require submission of proper documentation. Except in the cases of birth or adoption, coverage will be effective on the first of the month following the event or submission of the event documentation, whichever comes first.
To request a qualifying event change, fill out a Qualifying Event Form and return to the APS Benefits Office by interoffice mail, fax to 303-326-1922, email to firstname.lastname@example.org or drop it off at 1085 Peoria St 80011 within 30 days of the qualifying event.
You can change your address or phone number using Oracle Self-Service. Please visit this page for more information: http://hr.aurorak12.org/resources/oracle-resources/oracle-self-service/.
Please call 303-344-8060 for name changes. Name changes require a copy of original documentation that is evidence of the change, such as your Driver’s License, Social Security card, Marriage Certificate, Divorce Decree, etc.
Information that is updated in Oracle will automatically update in your record in the Gallagher Marketplace and with our benefits vendors.
Enrollment and/or changes to your 401(k), 403(b), or 457 accounts may be made anytime. For more information please visit the retirement page. http://hr.aurorak12.org/benefits/retirement/