HR Applications

• Oracle Self Service- allows staff to update and maintain personal information, including updating phone numbers and home addresses.
  • You can access Oracle at http://oraprod00.aps.k12.co.us:8055/OA_HTML/AppsLogin
• Quick Start Guide (Including instructions on updating employee phone numbers and home addresses)
• Full User's Guide
• If you do not know your login contact the Help Desk at ext. 28203

• Timecards
  • ALL staff (except Nutrition, Custodial and Transportation report leave in the KES- Absence Reporting
  • All classified employees report work hours in Oracle. No leave hours should be reported directly in Oracle (except by classified employees in Nutrition, Custodial, and Transportation)
  • Classified employees report all work hours with Oracle Self Service Time.
  • The employee's supervisor is legally responsible for approving those hours.
  • At most sites, a trusted classified employee (usually the supervisor's secretary) handles the approvals using Worklist Access.
  • Instructions for Self-Service Timecards
  • Instructions for approving Oracle Self Service Timecards
  • Licensed and Administrative/Professional Technical Employees do NOT use Oracle Self Service Time to report work hours. Some may use it to approve time for classified employees
• Reports- Oracle reports available to APS HR End User

• AppliTrack- Posting Requisitions, Searching for Candidates, Making Online Requests to Hire
  • Requisitions
    • Creating a requisition (personnel request)
    • Jobs Shared by Two Schools
    • Approving Requisitions
  • Searching for Candidates
  • Reference Checks
  • AppliTrack Forms
    • Online Request to Hire
    • Online Transfer Request

AppliTrack vs Change Form- When to use which application

AppliTrack- initiator differs	Change forms- initiated by site
New Hires- Initiated by Site	Grade Changes
Transfers- Initiated by Site	Costing Only
OYO Rehires- Initiated by Site	Hours change
Resignations- initiated by Asst. to CPO	Position Title- job not posted and initiated by site
Placements- initiated by Director	Location change- ESS Licensed Employees and Custodians only
Leave of Absence- initiated by LOA Office	Days/Calendar change
Reclassification- initiated by Coordinator from OHEMS studies	Range (moving to a lower position only)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

• Agreement for Services- To create agreements for non contracted workers or work beyond the contacted duties
• CDE Data Request- Used by charter schools to input  staff demographic and assignment information
• Change Request- This application may be used for assignment changes that do not involve an AppliTrack posting
• HR Data Center- For sites to create various staffing reports. Instructions
  • Staff Lists
  • Teacher Qualifications
  • Attendance Reports
  • Retention
• Evaluations
  • Administrative/Professional Technical Evaluations- Evaluated every year
  • Classified Evaluations -  Instructions  - Click here for directions on how to determine who needs to be evaluated
• Basic Employee Information, Photos (Vista Login) Provides basic employee information such as Name, Location, Position, Status, Employment Date, Email, People Type and EDID
• Request for Separation- To be completed by employee